finance administrator in Auckland

posted
contact
toby hone, randstad
job type
permanent

job details

posted
location
auckland
specialism
accounting
job type
permanent
working hours
Full-Time
reference number
90M0399353_1568952522
contact
toby hone, randstad
Apply with

job description

Purpose of position

Responsible for maintaining accurate and timely accounts payable and non-insurance receivable information in the general ledger, ensuring accurate and timely payments to suppliers and other external parties. Responsible for managing all the Groups active bank accounts and the day to day banking activity. To be successful in this role, it is important to work closely with the Operational Finance team and other parts of the business to ensure accurate records for Accounts Payable, Account Receivable and Cash Administration are maintained.

Key areas of accountability

  • Work with the Senior Accounts Payable and Receivable Officer and the Operational Finance Manager to ensure all banking, accounts payable and receivable information is kept up to date in the general ledger.
  • Ensure invoices and other supporting documents are sent to the appropriate cost centre owners and project managers with the right level of delegated authorities for approval prior to payment.
  • Ensure all other payment types are processed accurately and within the agreed timeframe.
  • Ensure that the daily banking transactions are reconciled, and any variances resolved in a timely and effective manner, this includes maintaining the Group’s Direct Debits and Automatic Payments spread sheets.
  • Ensure tax invoices and other documents received from suppliers are compliant with tax and accounting requirements.
  • Work with the Operational Finance Manager to provide administration support for the business credit cards for the Society, including issuance, cancellation, credit limit changes, and other tasks and support required by the business.
  • Any issues within the accounts payable and receivable ledger and the process in general must be raised with the Operational Finance Manager in a timely manner, to ensure prompt resolution.
  • Adhere to the agreed timeframe for the various payment runs within the Group, and work with the Operational Finance Manager to ensure the timeframe is followed by the wider business.
  • Provide back-up for the Senior Accounts Payable and Receivable Officer as required.
  • Regular review of the Accounts Receivable ledger (non-insurance related receivables) in conjunction with the Operational Finance Manager and/or the Head of Finance, to ensure any issues can be identified at the earliest opportunity.
  • Proactively liaise with suppliers to promptly resolve any issues identified.
  • Maintain strong working relationships and excellent customer service with all internal customers and stakeholders, including but not limited to: cost centre owners, project managers, risk and investigations, and the rest of the Finance function.
  • Provide appropriate support in relation to external and internal audit engagements.
  • Proactively participate in process improvements of accounts payable and receivable processes and wider Finance projects in conjunction with the Operational Finance Manager.
  • Provide support to the Operational Finance team, Head of Finance, the wider Finance team and the Finance, Risk and Analytics department in relation to the accounts payable function and payments processes.

Education

Essential

Undertaken basic accounting study at Diploma level. Diploma in Commerce/Diploma in Business

Preferred

Bachelor of Commerce/Bachelor of Business

Essential

Minimum 2 - 3 years practical experience in an account payable, accounts receivable & cash administration role of a large organisation preferably with multiple entities and payment types; practical experience using an ERP financial system with workflow and desktop software packages.

Preferred

Experience with Technology One

Experience in financial services or insurance industry and payment types; practical experience using an ERP financial system with workflow and desktop software packages.

skills

Accounts, Administration, Administrator, Accounts Payable, Finance, Accounts Receivable, Payroll, Office Manager

educational requirements

College/Pre-University