About the Company
Our client is a well established organisation currently experiencing a high volume period of growth and operational activity. They are looking for a grounded, adaptable Office Administrator to join their dedicated team, keep the office running like a well oiled machine, and bring a great sense of humour to a busy, down-to-earth environment.
About the Role
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You will play a pivotal role in keeping the day-to-day administrative function running smoothly. This role requires a balance of high level administrative mastery, scheduling expertise, and exceptional accuracy to manage a fast paced workload where no two days are the same.
Key Responsibilities:
Communication & Coordination: Manage the busy inboxes and handle incoming phone calls with a professional yet approachable attitude.
Scheduling & Calendars: Help manage scheduling when jobs come in and coordinate with the technicians
Data & Systems Management: Utilise Microsoft 365 daily to draft documents, manage files, and maintain accurate internal records.
Basic Finance & Invoicing: Assist with daily financial tasks, invoicing, and accounts processing (experience with Xero is highly advantageous but not necessary).
Problem Solving: Act as the first point of contact for operational needs, resolving administrative issues quickly and efficiently.
About You
You are a methodical, system savvy administrator who loves order and thrives in a bustling environment. You possess a steady hand during peak periods, enjoy a workplace with a relaxed and authentic culture, and can work autonomously with minimal oversight.
Requirements:
Technical Mastery: A solid, practical understanding of Microsoft 365 (Word, Outlook, and basic Excel).
Systems Capability: Proven experience or familiarity with scheduling software and basic cloud-based accounting systems like Xero.
Administrative Experience: A strong background in general office administration, phone management, and email correspondence.
Quality Assurance Skills: An eagle eye for detail, with a proven track record of maintaining high accuracy across data and documentation.
Attributes: Exceptionally organised, resilient, down-to-earth, and able to deliver high-quality work while enjoying a bit of office banter.
How to Apply If you are ready for a busy role in a great environment where you can truly be yourself and hit the ground running, please apply today with your updated resume.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
